Executive Assistant

We're looking for an Executive Assistant to support our VP Finance & Treasury and our VP Financial Planning & Analysis alongside providing ad-hoc support to members of the Finance Leadership Team as needed. This role will be based out of our London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations. You will also provide ad hoc support to the broader leadership team and assist in coordinating key Finance Tribe activities.

As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward. Your Mission Executive Partnership & Strategic Support

• Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.
• Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance.
• Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
• Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high-priority strategic work.
• Stakeholder Coordination: Build trusted relationships across teams, acting as a key point of coordination between leaders and internal and external stakeholders.

Operational & Logistics Excellence

• Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
• Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
• Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
• Workday & Approvals: Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.
• Internal Communications: Support leadership communications and team-wide updates, ensuring information is communicated clearly and consistently.

Event Leadership & Culture

• Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
• Culture Champion: Positively contribute to making Wise a great place to work.
• AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.